Seymour Lake Association – By-Laws as of July 2007
ARTICLE I – NAME
The Association shall be called the SEYMOUR LAKE ASSOCIATION.
ARTICLE II – PURPOSE
The objective of the Association shall be to preserve the natural beauty and environment of Seymour Lake and the surrounding locality and to promote and maintain the welfare and safety of the people residing in the vicinity and using the Lake. The Association shall also be involved in educational endeavors including, “Learn to Swim Programs” and Environmental & Testing Programs. The Association shall also be involved in testing of the Lake Waters to achieve its objectives.
ARTICLE III – MEMBERSHIP
Membership shall be open to property owners and their families around and in the vicinity of Seymour Lake and any person having a vested interest in the area of Lake Seymour. Members shall have full voting rights in the Association.
The Board of Directors shall determine dues for membership and present their recommendation to the annual meeting for approval.
ARTICLE IV – OFFICERS
The Officers of this Association shall consist of a President, Vice-President, a Secretary who shall serve as Assistant Treasurer and a Treasurer, who shall serve as Assistant Secretary.
ARTICLE V – DUTIES OF OFFICERS
The President shall preside at all Association and Executive Board meetings, have general supervision of the affairs of the Association, and have all other powers and duties and responsibilities usually vested in the office of President.
The President shall appoint all committee chairmen. One member of the Board will be appointed as Chair of the Water Milfoil Committee and another will be appointed as Chair of the Lake Level Committee.
Additionally, the President shall appoint two auditors each year who do not necessarily have to be Association members.
The Secretary shall keep records of all meetings of the Association, Board of Directors and Executive Board, attend to correspondence in the Association’s name; perform all other usual duties of a secretary and act as Treasurer whenever the Treasurer is absent or unable to serve.
The Treasurer shall collect and record all revenues, pay all bills approved by the Board and/or Executive Committee for payment, present statements at Board and the Annual meeting and act as Secretary whenever the Secretary is absent or unable to serve.
ARTICLE VI – DIRECTORS
The management of the Association shall be vested in a Board of Directors. The Board of Directors shall consist of the officers of the Association and nine (9) Board Members. Said Officers shall be elected in accordance with the requirements hereinafter set forth. All directors shall hold office until their successors are duly chosen and qualified.
ARTICLE VII- EXECUTIVE BOARD
The Executive Board shall be composed of the Officers of the Association_ The Executive Board shall have the discretionary authority of the Board of Directors to manage the Association. Minutes of Executive Association meetings must be presented to the Board of Directors for approval.
ARTICLE VIII – NOMINATING COMMITTEE
The President with the consent of the Executive Board shall appoint a nominating committee of three (3) members, each year.
ARTICLE IX – ELECTIONS
The officers and three directors shall be elected at each annual meeting. To be nominated and elected as an officer of the Association, a nominee must have been a member for two successive years, including the present year.
By unanimous consent, the Secretary may be instructed to cast one ballot for the election of officers nominated,
ARTICLE X – COMMITTEES
The President, with the consent of the Board of Directors, shall appoint committees to meet the requirements of the Association.
ARTICLE XI — MEETINGS
The annual meeting shall be held the LIth Saturday in July of each year. If required, the Board of Directors can establish another date provided notice is given to the Association members.
Special meetings approved by the Board may be held, provided written notice is posted on the bulletin board in the Town Clerk’s Office at least twenty-one (21) days prior to the meeting.
ARTICLE XII — QUORUM
A quorum shall consist of not less than twenty (20) members of the Association at any annual or special meeting of the Association.
A quorum of the Board of Directors shall consist of not less than five (5) members at any meeting.
ARTICLE XIII — AMENDMENTS
The By-Laws may be amended by a two-thirds (213) affirmative vote of members at any annual meeting.
ARTICLE XIV — RIGHTS OF MEMBERS
Section 1: The books, accounts and other records of this Association shall be available for inspection by any member at any regular meeting of the Association.
Section 2: The powers not delegated by these By-Laws to the Board of Directors, Executive Committee, officers or committee chairmen, nor prohibited by them to the members, are reserved to the members.
ARTICLE XV — MISCELLANEOUS
Section 1: All checks or demands for money or notes of the Association shall be signed by such officers as the Board of Directors with the approval of the Executive Committee may, from time to time, designate.
Section 2: The fiscal year of the Association shall be the period from January 1 until December 31 of each calendar year.
Section 3: “Robert’s Rule of Order Revised” shall govern this corporation in all cases to which they are applicable and in which they are not inconsistent with these by-laws.
ARTICLE XVI — DISSOLUTION
Should the Seymour Lake Association ever be dissolved, the remaining assets will be transferred to the Town of Morgan to be used for educational and testing purposes related to Seymour Lake.